1.State Government (ENSG)
ENHA, EXCO, MDAs, are responsible for budget, policy & project cycles
| S/No | ENSG | RESPONSIBILITY |
| A | BUDGET CYCLE | |
| 1 | Preparation, | CITIZENS, DoVEC, MDAs, LGCs, CSs, CSOs, NGOs, FG, INTL AGENCIES. |
| 2 | Approval, | ENHA, LG LEGISLATURE |
| 3 | Execution, | THE GOVERNOR, LGC CHAIRMEN |
| 4 | Audit, | AUDITORS GENERAL, |
| 5 | OVERSIGHT, M, E&F | ENHA, DoVEC, CSOs, CITIZENS |
| B | POLICY CYCLE | |
| 1 | Problem identification & definition | ENHA, EXCO, CSs, GFs (STATE & LGs), EPC, CSOs, NGOs, MEDIA, SDGs, DoVEC, |
| 2 | Agenda setting | -DO- |
| 3 | Policy development | ENHA, EXCO, |
| 4 | Approval | THE GOVERNOR |
| 5 | Implementation | MDAs, DoVEC, EPC, CITIZENS, LGCs, CSs, CSOs, NGOs, |
| 6 | Support | ENHA, EXCO, CITIZENS, LGCs, MDAs, DoVEC, CSs, CSOs, NGOs, |
| 7 | Maintenance | DoVEC, EPC, MDAs, LGCs, SDGs, CITIZENS. |
| 8 | M, E & F | DoVEC, CSOs |
| C | PROJECT CYCLE | |
| 1 | Initiation | CITIZENS, DoVEC, MDAs, LGCs, CSs, CSOs, NGOs, FGN, INTL AGENCIES. |
| 2 | Planning | EPC, MDAs, LGCs, FG, INTL AGENCIES, SDGs, CSOs, NGOs, etc |
| 3 | Approval | ENHA, EXCO, LG LEGISLATURE, F & GP |
| 4 | Execution | CITIZENS, MDAs, LGCs |
| 5 | Control | CITIZENS, DoVEC, CSOs |
| 6 | Closure | ENSG, LGCs, DoVEC, CSOs, CITIZENS |
| 7 | Maintenance | CITIZENS, MDAs, LGCs |
| 8 | OVERSIGHT, M, E & F | ENHA, DoVEC, CSOs |
ENHA: Budget approvals, oversight of budget, policy and projects. See the above table.
EXCO: Provides overall policy guidance and ensures that VEC Directorate operates within the policy of State Government. ENSG equally reviews and approves the annual budget and work plan of the VEC Directorate including consideration and approval of quarterly and annual reports of the Directorate.
2. LOCAL GOVERNMENTS: the Local Government is an important stakeholder in the implementation of the VEC projects in communities. Local Governments are mandatorily expected to establish Local Government Desk Offices (LGDOs) for VEC Directorate and incorporating them into their Bye-Laws.
They are also expected to: –
üFund the operations of the Desk office for VEC Directorate with monthly subvention.
üProvide complementary services for Community Focused Needs (CFNs) e.g. Teachers, Human Resources for Health (HRH), Neighborhood officers etc.
üMainstream community CFNs into LGA plans.
3. LOCAL GOVERNMENT DESK OFFICES (LGDOs): LGDOs are the eyes of Local Government in the implementation of Projects in the communities. LGDOs undertake the following responsibilities during the CFNs projects in communities: –
(a) Undertake desk reviews of CFPs and report findings to the VEC Directorate Office, Government House Enugu.
(b) Monitor and ensure compliance to guidelines in the implementation of CFPs.
(c) Resolve conflicts amongst communities.
(d) Ensure CFNs synergy with LGA plans.
(e) Undertake quarterly review of project performance in LGA.
(f) Update the LGA Executives and Councilors.
4. COMMUNITIES:
The Community VEC Committees (CVCs)
The Community Stakeholders (CSs): Royal Fathers and their Cabinet, town union PGs and their EXCO members, Other Community leaders, and Civil Society Groups (CSOs & NGOs) are represented by the Community VEC Committees (CVCs). See the above table.
CVCs have the following responsibilities: –
a) Sensitization and mobilization of community members during Participatory Community Appraisal (PCA) and on the day of Community Project Management Committee (CPMC) election.
b) Conduct CPMC election and opening of project account for the CPMC.
c) Oversight on CPMC.
d) Convene community meetings to review CPMC report and initiate new projects.
e) Mobilize support for operations and maintenance of CFPs.
f) Follow up issues with Service Providers for purposes of ensuring the functionality of completed CFPs.
g) Register the CPMC as a separate entity with LGA/MRD.
h) Sanction erring CPMC members as would be determined by general community assembly.
5. COMMUNITY PROJECT MANAGEMENT COMMITTEE (CPMC):
Responsibilities-
üCPMCs are to consolidate CFNs).
üSubmit and defend CFNs to LGDO.
üResponsible for keeping to agreed procurement, financial management, safe guards, and quality of output as agreed during appraisal/approval of CFNs in line with laid down procedures and legislative approvals.
üMaintain and operate Community Project Account.
üDisclosures.
üReplenish expenditures, reporting to CVCs, LGDO and Head Office of VEC.
üEstablish and support sub-committees.
ü
6. CPMC SUB-COMMITTEES:
a) Procurement sub-committee:
üResponsible for all community procurement.
üEnsures that due process are followed in all procurement matters.
üExpenditures are discussed.
b) Operations and Maintenance sub-Committee:
üEstablish mechanism for sustenance of projects.
üEstablish user-fees.
c) Monitoring and Evaluation sub-Committee:
üEnsures regular monitoring and evaluation of project implementation.
üPrepares monitoring and evaluation report on the status of project implementation and disseminate same to the relevant stakeholders (community members, LGRC, SA) on a regular basis.
7. CITIZENS:
üContribute counterpart fund (cash or kind).
üParticipate in execution, supervision, monitoring and evaluation of CFPs etc.
üProvide views and ideas on the CFPs and their services.
üEnsure that the interest of vulnerable groups is factored in during project selection and design.
8. CIVIL SOCIETY ORGANISATIONS (CSOs):
ü Ensured that Transparency, Accountability, Citizens Participation and use Technology and Innovations are religiously applied in all the Plans, Processes and Products of the Initiative